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Our Virtual Offices come with:

• Full Reception Service
• Call Answering and Call Forwarding to anywhere in the world
• 12 hrs of access to boardroom, meeting room and office space

Full Reception Service

Our receptionist will receive packages and deliveries and sign for them. Our receptionist will also greet your clients, ask them to wait in the reception area and notify you. He/she will forward your mail as per instructions. Our basic service is to notify you of any mail that has be received and then forward it to you once a week. We are happy to customize this service for you further - however, any customization may result increase the monthly price

Call Answering

Live Receptionist
During regular office hours (9am - 5pm, local time) a live receptionist will answer any incoming calls.

Never miss a call
Our entrie network is connected so that if one receptionist is busy, calls are forwarded to the next - also, if one receptionist is not available the call is forwarded to the next and so forth, until our entire network is exhausted. This ensures that virtually no calls are missed during regular office hours.

Customized call answering
We encourage all our clients to work closely with our receptionist to answer your calls the way you would like them to be answered. This will ensure that your business image will be properly maintained throughout.

Call Forwarding

Once a call has been answered we will forward the call as per your instructions.

• Option 1: Forward to voice mail
  If you don't have a dedicated phone, or do not wish to receive client phone calls, all phone calls are forwarded to your voice mail. If you travel a lot, we can even have custom voice mail to emai service, where all voice mails are attached as .wav files and send to your email address. This will ensure that you always know as soon as someone has left a message without having to periodically dial into your voice mail inbox to check if there are messages.
• Option 2: Forward to any phone
  If you have a phone number that you like to receive all your call on, we can forward all your calls to that number. This number doesn't need to be fixed. You just need to call in or email us to let us know. If your spending the weekend with friends, but are still waiting for the important client call, we can just ensure that calls are forwarded to your cell phone. If you are out of town for the week, we can forward your phone calls to a local phone that you may have access to.
• Option 3: Advanced Communications Package
  Our advanced communications package comes with a Polycom phone and a softphone. Our Polycom phone is a very advanced phone and equivalent to the one that our receptionist operates. You can creat a customized digital receptionist into it so has to forward calls from this phone further to various partners/department/phone numbers. You call also forward your own calls - instead of phoning our receptionist. You can just tell the phone where to forward a call to - all call, only if there is no answer, only if it is busy etc. Depending on the circumstances, it could even be different ones - if your using the phone, forward it your associate; if there is no answer forward it to your cell phone etc. In addition to that we can optionally provide you with a soft phone, that works with the same phone number. This phone will live on a computer and can travel with you. If you travel a lot, all your phone calls will be following you around. You can even video conference using this soft provided you have a webcam. These and other features are available if you sign up for the Advanced Communications Package. This package does not come standard but costs $50/month extra. However, customization can be done on this package as well if you feel there is a need.

Boardrooms/Meeting Rooms/Office space

Most of our virtual office clients have a dedicated workspace elsewhere, such as a workshop or a home office. However, often they need to utilize our facilities to simplify their work loads

• Office space
  If you need to work in private, or wish to meet with clients in a close personal setting, office space is available for you. Office will come equipped with a phone and internet connection for your convenience. Also, all offices will be furnished with at least one desk, one executive chair and two more chairs
• Meeting rooms
  Meeting rooms are available if you wish to meet with your team, or your clients to discuss, brainstorm or collaborate in some other way. These are usually smaller and less formal than boardroom and will have a phone and internet connections like offices.
• Boardrooms
  Our boardrooms generally seat 12 -15 people and come fully equipped. Whiteboards (at our 1200 Bay location we utilize a digital white board), presentation technology and video conferencing equipment. The equipment is yours to use while you are in the boardroom, we do not have any hourly charges for equipment rentals.

Our basic virtual office plans come with 10hrs (12hrs if you qualify for our new business package) of access to any of our boardrooms/meeting rooms/offices. However, if you feel you need to rely more heavily on our facilities, we can upgrade your plan accordingly. If you still need to use more hrs, space can always be rented by the hr our by the day. When you rent with us for a day, it is less than the price of a half day rented by the hour - ultimately we want to help you do your work, not look over your shoulder and count the minutes.

Questions, comments, concerns?

If you have any further question, need some more information or wish to visit our locations you can contact us at info@officeexec.com or call us at 1.88.707.3334. Alternatively, you can as us to contact you - whatever works best for you.